Region Personnel Conference - Refresh

The conference will be delivered as a hybrid event with the opportunity to attend in person or to join virtually with other Region Team Members to discuss key activities, plan the year ahead and have some fun. There will be a combination of guest speakers, work shops, Region Team sessions and much more.

This conference is designed to support you in the vital role that you play to support Guiding.

The Annual General Meeting will be included in the program and you do not need to register separately.

DO NOT FORGET...

* Federal Election
Cast your vote prior to arriving to the Conference.

When

Friday 20 - Sunday 22 May

* Board & Youth Advisory Committee Members invited for Saturday 21 May.

Where

In Person - Rydges Sydney Central, 28 Albion Street, Surry Hills NSW 2010
Online - Zoom, session links below

Attire

In Person Attendees:
Friday Night & Saturday Night - Smart Casual
Saturday & Sunday during conference - Guide Uniform

Online Attendees:
Saturday & Sunday during conference - Guide Uniform

Who

State Commissioner Team
State Leads
Region Managers
Assistant Region Managers
Region Outdoors Activity Consultant
Region Learning and Development Advisor
Region Program Advisor
Region Liaison & Support Consultant
Region International & World Guiding Consultant
Region Olave Program Liaison
Region Membership Advisor
Guide House Managers & Staff
Board Members - Saturday 21 May Only
Youth Advisory Committee - Online Saturday 21 May Only

Program

Please note, timings below are an indication but will change once we have a full program confirmed.

Friday 20 May
For in person attendees only

Time	What	Who	Where
4–8pm	Arrival and check in	In person attendees	Rydges Sydney Central
5–7pm	Happy Hour	In person attendees	Sydney Brewery, restaurant at Rydges This is optional and at own cost
7pm	Dinner	In person attendees	Sydney Brewery, restaurant at Rydges Reservation has been made and dinner is at own cost

Saturday 21 May
For in person and online attendees

Time	What	Who	Where	Zoom Link for Online Attendees
7–8.30am	Breakfast	In person attendees	Rydges Restaurant
9.15am	Dial into meeting	Online attendees	Zoom	https://us06web.zoom.us/j/85095603901?pwd=eDlhcHRIanFrY2Nvci9ZYm4vZTBVZz09 Meeting ID: 850 9560 3901 Passcode: 278124
9.15am	Seated	In person attendees	Rydges
9.30–11am	Welcome & Overview of REFRESH & Outdoor Lead - Sally Woodhouse	All attendees	Oxford & Zoom	https://us06web.zoom.us/j/85095603901?pwd=eDlhcHRIanFrY2Nvci9ZYm4vZTBVZz09 Meeting ID: 850 9560 3901 Passcode: 278124
11–11.20am	Morning Tea	All attendees	Rydges
11.20–12.05pm	Sustainability Lead - Janice Johnstone	Split Sessions	Taylor Room & Zoom	https://us06web.zoom.us/j/85037577475?pwd=R2tVQmtlRWRJVmUvSm0xVjQwR20yQT09 Meeting ID: 850 3757 7475 Passcode: 149304
11.20–12.05pm	Young Women Lead - Cassie Talbot	Split Sessions	Oxford & Zoom	https://us06web.zoom.us/j/82516228196?pwd=b2xGbTR5ZU9JNFdWeTlwZSsyOHl2Zz09 Meeting ID: 825 1622 8196 Passcode: 073612
12.05-12.15pm	Short Break	All attendees	Rydges & Zoom
12.15-1pm	Risk & Property - Jo Kitchener & Jay Mendoza	Split Sessions	Taylor & Zoom	https://us06web.zoom.us/j/84055933313?pwd=akxoWjBURnpYckRtS1AwQ2NveFlvUT09 Meeting ID: 840 5593 3313 Passcode: 409693
12.15-1pm	New Markets - Belinda Schmitzer & Jenny Allen	Split Sessions	Oxford & Zoom	https://us06web.zoom.us/j/84685250428?pwd=Z2xIVTRKSVN6UHU3VWxvbkNmaXhrZz09 Meeting ID: 846 8525 0428 Passcode: 815039
1–1.50pm	Lunch	All attendees	Rydges
2–2.50pm	Inclusion Lead Julia Becker	Split Sessions	Taylor & Zoom	https://us06web.zoom.us/j/83478511312?pwd=cGdZNm1iMDRCZWJ5K3FXVTg2NkZWUT09 Meeting ID: 834 7851 1312 Passcode: 695340
2-.50pm	Leadership Lead - Natalie Lane	Split Sessions	Oxford & Zoom	https://us06web.zoom.us/j/81495299541?pwd=NUNnVGJnd3BPa21VTjFLVGIzZmk0QT09 Meeting ID: 814 9529 9541 Passcode: 660268
3-3.45pm	Break to get ready for AGM	All attendees	Rydges & Zoom
4pm	Annual General Meeting	All attendees	Rydges & Zoom	https://us06web.zoom.us/j/83856954221?pwd=VFN0Ky9PSjg4NDNIY0g4VUhYeU11QT09 Passcode: 824877
5–6pm	Networking	In person attendees	Rydges Sydney Central	Online attendees will leave for the evening.
6–9pm	Dinner	In person attendees	Rydges Sydney Central

Sunday 22 May
For in person and online attendees

Time	What	Who	Where	Zoom Link for Online Attendees
7–8.30am	Breakfast	In person attendees	Rydges Restaurant
8.45am	Dial into meeting	Online attendees	Zoom	https://us06web.zoom.us/j/82882559646?pwd=WmdCSzIyRWNaR3JZMjdEaldjek5CUT09 Meeting ID: 828 8255 9646 Passcode: 433692
8.45am	Seated	In person attendees	Rydges
9–10.40am	Innovation Lead - Sophie Bogart Quality - Shaylah McClymont & Region Managers	All attendees	Oxford & Zoom	https://us06web.zoom.us/j/82882559646?pwd=WmdCSzIyRWNaR3JZMjdEaldjek5CUT09 Meeting ID: 828 8255 9646 Passcode: 433692
10.40–11am	Morning Tea	All attendees	Rydges
11–1pm	Refresh Region Team Restructure Workshop	All attendees	Oxford & Zoom	https://us06web.zoom.us/j/82882559646?pwd=WmdCSzIyRWNaR3JZMjdEaldjek5CUT09 Meeting ID: 828 8255 9646 Passcode: 433692
1–2pm	Lunch	All attendees	Rydges
2–3pm	Outlook for Change Q&A and Feedback	All attendees	Oxford & Zoom	https://us06web.zoom.us/j/82882559646?pwd=WmdCSzIyRWNaR3JZMjdEaldjek5CUT09 Meeting ID: 828 8255 9646 Passcode: 433692
3pm	Conference closed, depart	All attendees	Rydges & Zoom

Online Attendees

Joining in online:

• Each session has its own individual zoom meeting link. These links are listed above next to each session.

• At the end of the session you will need to leave the meeting and then click the next zoom link to join the next session.

• During the breaks, make sure to step away from your screen, stretch and get something to eat and drink.

• Make sure to join the sessions on time indicated above.

What you will need:

• Electronic device with microphone and camera to join the meeting.
• Notebook and pen to take notes however sessions will also be recorded.
• Drink and snacks, there will be time given for breaks.

What to wear:

• Guide uniform shirt.

How to use Zoom

• Chat function will be enabled and we encourage you to use this to interact with the presenter during the session.
• Please keep your microphone muted to eliminate any background noise.
• If you have a question or comment please unmute yourself to ask and then return to mute setting.
• Please have your camera on for the presenter to be able to see who is participating online.
• You will be able to rename yourself online so we are able to mark attendance. Example: First & Last Name and Region
• There will be times when the presenters will share video's, polls, questions and collaborative platform links in the chat to gather your thoughts and to interact with. Please make sure you are able to use the chat function to access these links.

In Person Attendees

What you will need:

- Uniform to be worn during Saturday and Sunday sessions.
- Casual neat attire for Friday and Saturday night dinner.
- Comfortable shoes.
- Sleeping attire.
- Personal toiletries and medications.
- Notebook and pen.
- Mobile phone to use for online polls, quiz, collaborative platforms etc

Those giving presentations, please bring your laptop with video and microphone capability, power cord, mouse and additional accessories. Also please bring a copy of your presentation on a thumb drive.

ADM 28:
If you are attending in person, please make sure to complete your ADM 28 and keep a copy on you during the conference.

Arrival:

Arrival at Rydges Sydney Central Square is from 4pm onwards.
Please use the main entrance on Albion Street, make your way to the Foyer and check in at the Girl Guide registration table to collect your room key.

Please make sure to read the Rydges Check In Policy below before you arrive:
Credit card guaranteed on check in:

You will be required to provide a credit card imprint or equivalent at check in. A pre authorisation of $0.01 will be debited from your credit card which will be credited back to your credit card within 10 working days if no incidental charges occur upon check out.

Should you not be able to provide a credit card upon check in, a $300 cash /debit card deposit for the incidental charges will be required upon check in (fully refunded upon check out, less expenses).

A photo identification will also need to be presented. A record and/or copy of this photo identification may be retained to minimise the risk of fraudulent credit card usage and for verification purposes.

Friday Night Dinner:

A reservation will be made at Sydney Brewery, restaurant located in Manna Loft at Rydges Sydney Central.

Table will be reserved from 5pm and you can enjoy the Happy Hour between 5-7pm.
Dinner and drinks will be own cost for Friday night.

Here is the menu items on offer that you can order from the bar:
- Loaded Beef Burger w/ Fries $20
- Margherita Pizza $22
- Potato & Fungi Pizza w/ Feta $26
- Fish & Chips $24
- Apple, Fennel & Walnut Salad w/ Mint & Dill $16

Accommodation:

In person attendees only.
Please make sure to read the Rydges Check In Policy under the Arrival heading.

- You will receive your room allocation upon arrival.
- Rooms are shared, 2 person to a room.
- Linen and towels are supplied.
- You will have your own toilet and shower per room.
- Check out time on Sunday is 11am.
Please make sure to collect all your items and bring them to the morning sessions. There will be space in the meeting rooms to keep your bags.

Catering:

All meals during Saturday and Sunday are included.
Dietary restrictions advised in your registration will be taken into account.

Breakfast
A La Carte menu
Make your order at the Manna Loft Restaurant.
Tea and coffee are complimentary however espresso coffee is at your own cost.

Morning & Afternoon Tea
Will be made available in the main meeting room, Oxford, foyer.
There will be a selection of items as well as dietary requirements selections.

Lunch
Will be made available in the Manna Loft Restaurant.
Those with dietary requirements will be accommodated.

Saturday Night Dinner
Will be in the Surry Rooftop room located in Rydges. Casual formal wear to be worn, no Girl Guide uniforms.
Meals will be a shared table banquet and there will be alcoholic and non-alcoholic drinks available.

There will be a great entertainer to bring some fun to the evening.

Getting There

Rydges Sydney Central
28 Albion Street
Surry Hills NSW 2010

How to get there:

This venue can be accessed via train and a short walk, taxi, uber or personal car.
Please note car parking will be at own cost paid at Rydges Reception, $30 per car per day.

Parking and Transport

There is parking available onsite at the venue at a cost of $30 for the weekend
If you are driving and require parking please, make sure to advise in your registration and we will pass this onto Rydges to make sure space is available.
Parking instructions will be sent to you closer to the conference date.

From Central Station (6 min walk)
Exit the Station onto Eddy Avenue or Elizabeth Street.
Make your way to Elizabeth Street.
Walk 100m North on Elizabeth Street.
Turn right onto Albion Street.
Rydges Sydney Central will be on the left

Driving from South NSW
Follow M5 and M1 to Sydney.
Take the exit towards South Dowling Street from M1.
Turn left onto Fitzroy Street.
Continue straight onto Foveaux Street.
Use the right lane to turn right onto Elizabeth Street.
Turn right onto Albion Street.
Rydges Sydney Central will be on the left.

Driving from North NSW
Follow Bradfield Hwy to Sydney.
Use any any to turn left onto Western Distributor (Signs for Western Suburbs).
Take the exit towards City S/Darling Harbour.
Turn left onto Bathurst Street.
Turn right onto Elizabeth Street.
Turn left onto Albion Street.
Rydges Sydney Central will be on the left.

Travel Fund

Apply to have half your travel cost covered by Girl Guides.

Girl Guides NSW, ACT & NT have a dedicated fund available to provide Members with financial assistance to attend special projects, camps, training and international conferences as well as to provide Volunteers with financial assistance to attend administrative events.

Eligibility
Members of Girl Guides NSW, ACT & NT and non-member volunteers in NSW, ACT & NT are eligible to access the fund.

An individual may access this or any similar fund only once in three years.

Applicants will be eligible for assistance of up to half the travel component of their expenses.

Youth applicants must be recommended by their Unit Leader.
Adult applicants must be recommended by their Region Manager.

Application
Applications for Youth and Adult members must be submitted in wirting to the State Commissioner no later than 6 weeks prior to the commencement of the event.
Applications for Olave members must be submitted in writing to the State Olave Program Consultant for final approval by the State Commissioner no later than 6 weeks prior to the commencement of the event.

Selection
Selection is decided by the State Commissioner.

The outcome of the selection for Youth, Olave and Adult members will be advised in writing to the applicants by the State Commissioner or her delegate.

Questions

If you have any questions about the Region Personnel Conference for Annual General Meeting, please email the Events Team via [email protected]